# School transport — routes, stops and buses

> Record bus routes, stops and timings, your vehicles and their papers, and which student takes which bus, in Pathshala.

Source: https://pathshala.mjxtechnologies.com/docs/school/transport/

The Transport screen keeps every route your institution runs, the stops on it, the times the bus is meant to be there, your buses and their papers, and which student takes which bus. In Pathshala the arrangement then shows on each student's profile.

## Where to find it

> [!PATH] Apps › Transport › Transport

![Transport page with Transport marked in the sidebar under Campus](media/school/transport-1.jpg "Apps › Transport › Transport")

Transport is a module of its own. If you do not see it in the menu, ask MJX support to switch it on.

The page opens with counts — **Routes**, **Stops**, **With a time**, **Buses**, **Papers due**, **No bus yet**, **On the bus** — and three tabs: **Routes**, **Buses** and **On the bus**.

## How to add a route and its stops

> [!PATH] Apps › Transport › Transport › Routes › + Add a route

![Transport page on the Routes tab with the + Add a route button marked](media/school/transport-2.jpg "Transport › Routes › + Add a route")

1. Press [[+ Add a route]].
2. Fill **Name of the route** (for example "Route 1 — Station Road") and an optional **Short code** (R1).
3. Optionally type **The stops, in order**, one per line.
4. Press [[Save]].
5. Open the route to add a time per stop, add more stops with [[+ Add]], put them in road order, and choose **Which bus runs this route**.

> [!NOTE]
> The times are when the bus is *meant* to be there. Pathshala does not know where any bus actually is.

Tick **Retired** when a bus no longer runs a route; it stays on the record. **Include retired** shows them in the list.

## How to add a bus

> [!PATH] Apps › Transport › Transport › Buses › + Add a bus

![Transport page on the Buses tab with the + Add a bus button marked](media/school/transport-3.jpg "Transport › Buses › + Add a bus")

| Field | Notes |
|---|---|
| Registration number | Required. Spaces and dashes do not make it a different bus. |
| What you call it | For example "Bus 1" |
| Make and model, How many it seats | Optional |
| Sold or off the road | Keeps it on record but out of the picker |
| Who drives it | Driver's name, Number to ring, Licence number |
| The papers | Insurance, Fitness, Permit, PUC and Driver licence expiry dates |
| Notes | Anything worth remembering |

Press [[Save]]. A date you leave blank is not treated as expired — it is simply not recorded. **Papers due or expired** filters the list to the buses that need attention.

## How to put a student on the bus

> [!PATH] Apps › Transport › Transport › On the bus › + Put a student on the bus

![Transport page on the On the bus tab with the + Put a student on the bus button marked](media/school/transport-4.jpg "Transport › On the bus › + Put a student on the bus")

1. Press [[+ Put a student on the bus]].
2. Under **Who takes the bus**, type a name or admission number.
3. Choose **Which stop**.
4. Choose **Which trips**: **Both ways**, **Morning pickup only** or **Afternoon drop only**.
5. Add **Notes** if useful (for example "Grandmother collects her on Fridays").
6. Press [[Save]].

> [!SUCCESS]
> The student appears on the **On the bus** tab, and their profile's **More** tab shows the route, stop, pick-up, drop, vehicle and driver.

Tick **No longer takes the bus** when they stop; the record stays and they can be put on a bus again later. [[Remove this record entirely]] deletes it.

## Bus updates for parents

A switch called **Bus updates for parents** lets the office record that a family has agreed to be told how many minutes away their child's bus is. Each student shows **Permission recorded**, **Permission not recorded** or **Permission withdrawn**.

> [!IMPORTANT]
> Nothing is shown to any parent yet. The bus minutes themselves are a later release. Only the owner can turn the switch on or off.

## Who can do what?

| Action | Default roles |
|---|---|
| Look up routes, buses and riders | Everyone signed in |
| Add or change routes, stops, buses, riders, permissions | Owner, Admin |
| Turn bus updates for parents on or off | Owner |

## Tips

- Add every stop with a time before the first day of term; the front desk is asked "what time is the bus at my corner?" all week.
- Look at **Papers due** on the first of every month.

## Related

- [Add and manage students](school/students)
- [Hostel](hostel)

## Questions people ask

### Does Pathshala track where the bus is?

No. Transport records what the school owns, the routes and the times the bus is meant to be at each stop. It is a timetable, not a tracker.

### Is the bus fee charged here?

Not yet. Putting a student on a bus records the arrangement only. Bill transport through your fee heads.

### Will I be warned before insurance or a permit expires?

Yes. Each vehicle's papers have expiry dates, and you are told 30 days before one lapses.

### Where do a student's bus details show?

The student's bus route, stop, pick-up and drop times, vehicle and driver show on the student's profile page in Pathshala.

### Who can change transport?

The Owner and Admins. Everyone else can look things up.