Paid activities billed with fees (sports, music, dance)

Activities are optional paid extras — sports, music, dance, art, academic clubs — that only some students take. In Pathshala you set an activity up once with its fee, enrol the students who take it, and the fee is added to each enrolled student's invoices by itself.

#Who can use this?

Activities are in MJX Fees Management Pro. On other plans the Activities row shows a padlock.

#How to add an activity

#Steps

1. Press Add Activity.
2. Type the Name, for example Football.
3. Choose a Category: Sports, Music, Dance, Art or Academic (optional).
4. Add a Description if you like.
5. Type the Fee Amount (₹) (required).
6. Choose the Frequency: Monthly, Quarterly, Half-Yearly, Yearly or One Time. It works like a fee head's frequency.
7. Optionally choose a Coach / Teacher and set Max Students (30 by default).
8. Press Save.

#How to enrol a student

#Steps

1. Open the student and press Edit details.
2. Under Activities Enrolled press + Enroll in Activity.
3. Choose the Activity. Its fee and frequency are shown.
4. Set the Enrolled Date (today by default).
5. Press Enroll.

A student can be enrolled in the same activity only once per academic year while it is active.

#How activities reach the invoice

Each time an invoice is generated for the student, Pathshala adds every activity that is:

• active, in the student's current academic year;
• enrolled on or before the end of the bill's period;
• not withdrawn, or withdrawn on or after the start of the bill's period.

The frequency decides how often it is charged — for example a quarterly activity once in any three months. Discounts set to All Fees also apply to activity lines.

#How to withdraw a student from an activity

1. On the student's Edit details page, find the activity under Activities Enrolled.
2. Press Withdraw.
3. Set the Withdrawal Date — the activity is billed until this date. The suggested date is the end of the last period it was billed for.
4. Add a Reason and press Withdraw.

Remove deletes an enrolment outright. It is shown only while the activity has never been on any of the student's invoices — for an enrolment made by mistake.

#Tips

• Use activities, not fee heads, for anything only some students pay for. Fee heads in a class's structure are billed to every student of that class.
• Enrol students before you generate the month's bills so the activity is on the first bill.

#Questions people ask