Cheque register — cleared and bounced fee cheques

The Cheques screen in Pathshala lists every cheque and demand draft you have taken for fees. A cheque counts as a payment as soon as it is recorded, so the family gets a receipt — and when the bank answers, you mark it Cleared or Bounced. A bounce reopens the bill by itself.

#Who can use this?

The cheque register is in MJX Fees Management Basic and above.

#How a cheque enters the register

Record the payment as usual (Collect a fee), choose a Cheque method and fill in Cheque Number, Cheque Date and Bank Name. The test is the cheque number: a DD recorded under a bank method with its number typed in the cheque field also joins the register.

#What the screen shows

Three tiles, which also act as tabs:

Below, use Search (student name, cheque number, bank), the Class filter and Show (In hand, Cleared, Bounced, All cheques).

Each card shows the student, admission number and class, the amount, the invoice, the Cheque number, the date it is Dated (with n d old when an in-hand cheque is over 30 days old), the Bank, and once answered the date and who recorded it.

#How to mark a cheque cleared

#Steps

1. Find the cheque under In hand.
2. Press Cleared.
3. Check the Date the bank answered (today by default; it cannot be in the future). A Note is optional.
4. Press Mark cleared.

#How to record a bounced cheque

#Steps

1. Find the cheque and press Bounced.
2. Set the Date the bank answered.
3. Type the reason in Note (required), for example Insufficient funds or Signature mismatch.
4. Press Record bounce.

#Tips

• Look at In hand every week; anything over 30 days old is marked.
• When a cheque bounces, ask the family for a new payment and record it against the reopened invoice. Do not cancel the bounced payment — the bounce already reopened the bill.
• In Tally, cheques are posted to Cheques Received until you choose otherwise; see Day-book and Tally.

#Questions people ask