Best practices for running a study library

Good libraries on MJX Library do the same few things every day: open Today, clear "Needs you today", check people in and out, and take every payment through the app so every rupee has a receipt. This checklist turns that into a habit.

#When you set up

• Set up shifts that match how you really sell seats — if you sell Morning, Evening and Full day, make exactly those three, each with its own monthly fee.
• Use Room or row for seats (AC room, Hall 1) so the seat map looks like your floor.
• Mark cabins as Cabin in Setup so the counter can tell them apart.
• Give every counter person their own Staff login under Team › People. Do not share the owner's password.
• Decide your lending rules once — loan days, books per person, fine per late day, free days, the most one book can cost — and write them on the notice board too.
• Number every copy and print labels before you start lending. See labels and printing.

#Every day

• Open Today first. Clear Needs you today: press Renew or Take ₹… for anyone at the counter, and the WhatsApp button for everyone else.
• Check members in and out — it shows who is Inside now and builds each member's visit history.
• Take every payment through New admission or Take fee / Renew, even cash, so it gets a numbered receipt.
• Send the receipt on WhatsApp at the counter. A member with a receipt rarely disputes later.
• Before closing, check Inside now and check out anyone still marked inside.

#Every week

• Open Members › Ending soon (next 7 days) and remind everyone on it.
• Open Money › Owes money and follow up the oldest balances first.
• Look at the Seats map for each shift. A shift with many free seats may need a lower price or an offer; a full one may need more seats.
• On the lending desk, open Late and remind those borrowers.

#Every month

• Check Money › Last month — total, receipts and the Cash / UPI / Card split — against the cash you counted and your bank statement.
• On Pro, open Reports for joined, renewed, left and how full your seats were, and send Payments (Excel) to your accountant.
• Mark as left members who have not renewed and will not return, so your member list (and your plan's limit) stays honest. Their history is kept.
• Do a stock check of books: open Books › Lost or damaged and mark missing copies Lost — never remove them.

#Money rules that save trouble

• A mistake is voided with a reason, never deleted. Only the owner or an admin can void.
• Use the Discount box for a discount, not a lower amount received — otherwise the member shows as owing money.
• Note the Reference no. for UPI and cheque payments; it is printed on the receipt.
• Never type a full Aadhaar or PAN number anywhere. MJX Library keeps only the last 4 characters of an ID.

#Questions people ask